Free quote template for UK sole traders

The template — copy and paste

QUOTE

Quote No: Q-001                        Date: DD/MM/YYYY
Valid until: DD/MM/YYYY

From:  Your Business Name              To:   Customer Name
       Your Address                          Customer Address
       Your Phone / Email                    Job address (if different)

| Description of Work                    | Amount   |
|----------------------------------------|----------|
| e.g. Supply & fit new kitchen tap      | £95.00   |
| e.g. Labour — second fix (4 hrs)       | £180.00  |
| e.g. Materials (listed on request)     | £40.00   |
|----------------------------------------|----------|
| Subtotal                               | £315.00  |
| VAT (if registered)                    | £0.00    |
| TOTAL                                  | £315.00  |

Scope: Work listed above only. Variations quoted separately.
Payment if accepted: 20% deposit, balance on completion.
Accepted methods: Bank transfer / card link

This quote is valid until the date above. Acceptance of this
quote forms a contract on these terms.

How to fill it in

• Quote number: use a Q- prefix (Q-001, Q-002…) so quotes never collide with invoice numbers.
• Scope: say what is included and what is not — “remove old unit, supply & fit new, make good plaster” beats “bathroom work”.
• Validity: put a calendar date on the quote. Materials prices move; a dated window protects both sides.
• Labour vs materials: splitting them helps CIS and VAT conversations later, and makes variations easier to price.
• Acceptance: tell them how to accept (reply to the email, sign and return, or confirm in writing) so there is a clear start point.

Pair the quote with clear terms

A clean layout gets you the job; short terms keep you paid when the scope shifts. Deposit, variations, access, and cancellation belong on every serious quote — our UK quote terms and conditions guide walks through what to include without legal waffle.